FAL.2/Circ.131
MSC.1/Circ.1586
LEG.2/Circ.3
19 July 2017
LIST OF CERTIFICATES
AND DOCUMENTS REQUIRED TO BE CARRIED ON BOARD SHIPS, 2017
1 The Facilitation Committee, at its forty-first
session, the Marine Environment Protection Committee, at its seventieth session,
the Maritime Safety Committee, at its ninety-seventh session, and the Legal Committee,
at its one hundred and fourth session, approved the List of certificates and documents
required to be carried on board ships, 2017, as set out in the annex.
2 This work was carried out in accordance
with the provisions of section 2 of the annex to the FAL Convention concerning formalities
required of shipowners by public authorities on the arrival, stay and departure
of ships. It is reiterated that these provisions should not be read as precluding
a requirement for the presentation for inspection by the appropriate authorities
of certificates and other documents carried by the ship pertaining to its registry,
measurement, safety, manning, classification and other related matters.
3 Since the issuance of FAL.2/Circ.127-MEPC/Circ.817-MSC/Circ.1462, several instruments addressed in that
circular have been amended. New instruments have been added, including the International
Convention for the Control and Management of Ships Ballast Water and Sediments,
2004 and Nairobi International Convention on the Removal of Wrecks, 2007. Further,
pursuant to a decision of the Legal Committee taken at its 103rd session, this document
is now also a LEG circular.
4 This circular lists only the certificates
and documents that are required under IMO instruments and it does not include certificates
or documents required by other international organizations or governmental authorities.
5 This circular should not be used in the
context of port State control inspections for which convention requirements should
be referred to.
6 Member Governments are invited to note
the information provided in the annex and take action as appropriate.
7 This circular supersedes FAL.2/Circ.127-MEPC/Circ.817-MSC/Circ.1462.
ANNEX
CERTIFICATES AND
DOCUMENTS REQUIRED TO BE CARRIED ON BOARD SHIPS, 2017
(Note: All certificates
to be carried on board must be valid and drawn up in the form corresponding to the
model where required by the relevant international convention or instrument)
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1 |
All ships to which
the referenced convention applies |
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International Tonnage
Certificate (1969) An International Tonnage Certificate
(1969) shall be issued to every ship, the gross and net tonnage of which have
been determined in accordance with the Convention. |
Tonnage 1969, article 7 |
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International Load
Line Certificate An International Load Line
Certificate shall be issued under the provisions of the International Convention
on Load Lines, 1966, to every ship which has been surveyed and marked in accordance
with the Convention or the Convention as modified by the 1988 LL Protocol, as
appropriate. |
LL 1966, article 16; LL PROT 1988, article 16 |
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International Load
Line Exemption Certificate An International Load Line
Exemption Certificate shall be issued to any ship to which an exemption has been
granted under and in accordance with article 6 of the Load Line Convention or
the Convention as modified by the 1988 LL Protocol, as appropriate. |
LL 1966, article 16; LL PROT 1988, article 16 |
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Exemption Certificate1 When an exemption is granted
to a ship under and in accordance with the provisions of SOLAS 1974, a certificate
called an Exemption Certificate shall be issued in addition to the certificates
listed above. |
SOLAS 1974, regulation I/12; SOLAS PROT 1988, regulation I/12 |
__________________________
1 SLS.14/Circ.115, Add.1, Add.2
and Add.3 refer to the issue of exemption certificate.
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Coating Technical
File A Coating Technical File, containing
specifications of the coating system applied, where applicable, to dedicated seawater
ballast tanks in all types of ships and double-side skin spaces of bulk carriers
of 150 m in length and upwards and cargo oil tanks of crude oil tankers, record
of the shipyard's and shipowner's coating work, detailed criteria for coating
sections, job specifications, inspection, maintenance and repair, shall be kept
on board and maintained throughout the life of the ship. |
SOLAS 1974, regulation II-1/3-2 and II-1/3-11; resolution MSC.215(82), as amended
by resolution MSC.341(91) and MSC.1/Circ.1381; resolution MSC.288(87) as modified by circular MSC.1/Circ.1381
and amended by resolution MSC.342(91) |
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Emergency Towing
Procedure All ships shall be provided
with a ship-specific emergency towing procedure. Such a procedure shall be carried
on board the ship for use in emergency situations and shall be developed based
on the guidelines developed by the Organization. |
SOLAS, regulation II-1/3-4; |
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Construction drawings
A set of as-built construction
drawings and other plans showing any subsequent structural alterations shall be
kept on board a ship constructed on or after 1 January 2007. |
SOLAS 1974, regulation II-1/3-7; |
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Ship Construction
File A Ship Construction File with
specific information should be kept on board oil tankers of 150 m in length and
above and bulk carriers of 150 m in length and above, constructed with single
deck, top-side tanks and hopper side tanks in cargo spaces, excluding ore carriers
and combination carriers: .1 for which
the building contract is placed on or after 1 July 2016; .2 in the absence of a building
contract, the keels of which are laid or which are at a similar stage of construction
on or after 1 July 2017; or .3 the delivery of which is
on or after 1 July 2020 shall carry a Ship Construction File containing information
in accordance with regulations and guidelines, and updated as appropriate
throughout the ship's life in order to facilitate safe operation, maintenance,
survey, repair and emergency measures. |
SOLAS 1974, regulation II-1/3-10; MSC.1/Circ.1343
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Noise Survey Report
Applicable to new ships of
1,600 gross tonnage and above, excluding dynamically supported crafts, highspeed
crafts, fishing vessels, pipe-laying barges, crane barges, mobile offshore drilling
units, pleasure yachts not engaged in trade, ships of war and troopships, ships
not propelled by mechanical means, pile driving vessels and dredgers. A noise
survey report shall always be carried on board and be accessible for the crew.
For existing ships, refer to
section "Other certificates and documents which are not mandatory Noise
Survey Report" (resolution A.468(XII)). |
SOLAS 1974, regulation II-1/3-12; Noise Code, section 4.3 |
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Stability information
Every passenger ship regardless
of size and every cargo ship of 24 m and over shall be inclined on completion
and the elements of their stability determined. The master shall be supplied with
stability information containing such information as is necessary to enable him,
by rapid and simple procedures, to obtain accurate guidance as to the stability
of the ship under varying conditions of service to maintain the required intact
stability and stability after damage. For bulk carriers, the information required
in a bulk carrier booklet may be contained in the stability information. |
SOLAS 1974, regulations II-1/5 and II-1/5-1; LL 1966, regulation 10; LL Protocol 1988, regulation 10 |
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Damage control
plans and booklets On passenger and cargo ships,
there shall be permanently exhibited plans showing clearly for each deck and hold
the boundaries of the watertight compartments, the openings therein with the means
of closure and position of any controls thereof, and the arrangements for the
correction of any list due to flooding. Booklets containing the aforementioned
information shall be made available to the officers of the ship. |
SOLAS 1974, regulation II-1/19; |
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Manoeuvring booklet
The stopping times, ship headings
and distances recorded on trials, together with the results of trials to determine
the ability of ships having multiple propellers to navigate and manoeuvre with
one or more propellers inoperative, shall be available on board for the use of
the master or designated personnel. |
SOLAS 1974, regulation II-1/28 |
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Evaluation of the alternative design and arrangements Where applicable, a copy of
the documentation, as approved by the Administration, indicating that the alternative
design and arrangements comply with this regulation shall be carried onboard the
ship. |
SOLAS 1974, regulations II-1/55.4.2, II-2/17.4.2, and III/38.4.2
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Maintenance plans
The maintenance plan shall
include the necessary information about fire protection systems and fire-fighting
systems and appliances as required by regulation II-2/14.2.2. For tankers, additional
requirements are referred to in regulation II-2/14.4. For passenger ships carrying
more than 36 Passengers, the maintenance plan should include low-location lighting
and public address system as required by SOLAS regulation II-2/14.3. |
SOLAS 1974, regulations II-2/14.2.2, II-2/14.3 and and II-2/14.4
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Onboard training
and drills record Fire drills
shall be conducted and recorded in accordance with the provisions of regulations
III/19.3 and III/19.5. |
SOLAS 1974, regulation II-2/15.2.2.5 |
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Fire safety training
manual A training manual shall be
written in the working language of the ship and shall be provided in each crew
mess room and recreation room or in each crew cabin. The manual shall contain
the instructions and information required in regulation II-2/15.2.3.4. Part of
such information may be provided in the form of audio-visual aids in lieu of the
manual. |
SOLAS 1974, regulation II-2/15.2.3 |
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Fire control plan/booklet
General arrangement plans shall
be permanently exhibited for the guidance of the ship's officers, showing clearly
for each deck the control stations, the various fire sections together with particulars
of the fire detection and fire alarm systems and the fire-extinguishing appliances,
etc. Alternatively, at the discretion of the Administration, the aforementioned
details may be set out in a booklet, a copy of which shall be supplied to each
officer, and one copy shall at all times be available on board in an accessible
position. Plans and booklets shall be kept up to date; any alterations shall be
recorded as soon as practicable. A duplicate set of fire control plans or a booklet
containing such plans shall be permanently stored in a prominently marked weathertight
enclosure outside the deckhouse for the assistance of shoreside fire-fighting
personnel. |
SOLAS 1974, regulations II-2/15.2.4 and II-2/15.3.2 |
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Fire safety operational
booklet The fire safety operational
booklet shall contain the necessary information and instructions for the safe
operation of the ship and cargo handling operations in relation to fire safety.
The booklet shall be written in the working language of the ship and be provided
in each crew mess room and recreation room or in each crew cabin. The booklet
may be combined with the fire safety training manuals required in regulation II-2/15.2.3.
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SOLAS 1974, regulation II-2/16.2 |
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Operations manual
for helicopter facility Each helicopter facility, if
fitted, shall have an operations manual, including a description and a checklist
of safety precautions, procedures and equipment requirements. This manual may
be part of the ships emergency response procedures |
SOLAS 1974, regulation II-2/18.8.1 |
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Statement of acceptance of the installation of replacement release and
retrieval system to an existing lifeboat For all ships, no later than
the first scheduled dry-docking after 1 July 2014, but no later than 1 July 2019,
lifeboat on-load release mechanisms not complying with paragraphs 4.4.7.6.4 to
4.4.7.6.6 of the LSA Code shall be replaced with equipment that complies with
the Code. |
SOLAS 1974, regulation III/1.5; LSA Code, para. 4.4.7.6; MSC.1/Circ.1392/Corr.1 |
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Muster list and
emergency instructions All ships shall be provided
with muster list and emergency instructions, which shall comply with the requirements
of regulation 37 and be exhibited in conspicuous places throughout the ship including
the navigation bridge, engine-room and crew accommodation spaces. In the case
of passenger ships, these instructions shall be drawn up in the language(s) required
by its flag State and in the English language. |
SOLAS 1974, regulations III/8 and III/37 |
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Ship-specific Plans and Procedures for Recovery of Persons
from the Water All ships shall have ship-specific
plans and procedures for recovery of persons from the water. Ships constructed
before 1 July 2014 shall comply with this requirement by the first periodical
or renewal safety equipment survey of the ship to be carried out after 1 July
2014, whichever comes first. Ro-ro passenger
ships which comply with regulation III/26.4 shall be deemed to comply with this
regulation. The Plans and Procedures should
be considered as a part of the emergency preparedness plan required by paragraph
8 of the ISM Code. |
SOLAS 1974 regulation, III/17-1; resolution |
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Training manual
The training manual, which
may comprise several volumes, shall contain instructions and information, in easily
understood terms illustrated wherever possible, on the life-saving appliances
provided in the ship and on the best methods of survival. Any part of such information
may be provided in the form of audio-visual aids in lieu of the manual. |
SOLAS 1974, regulation III/35 |
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Radio record A record shall be kept, to
the satisfaction of the Administration and as required by the Radio Regulations,
of all incidents connected with the radiocommunication service which appear to
be of importance to safety of life at sea. |
SOLAS 1974, regulation IV/17 |
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Minimum safe manning
document Every ship to which chapter
I of the Convention applies shall be provided with an appropriate safe manning
document or equivalent issued by the Administration as evidence of the minimum
safe manning. |
SOLAS 1974, regulation V/14.2 |
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Voyage data recorder system certificate of compliance The voyage data recorder system,
including all sensors, shall be subjected to an annual performance test. The test
shall be conducted by an approved testing or servicing facility to verify the
accuracy, duration and recoverability of the recorded data. In addition, tests
and inspections shall be conducted to determine the serviceability of all protective
enclosures and devices fitted to aid location. A copy of the certificate of compliance
issued by the testing facility, stating the date of compliance and the applicable
performance standards, shall be retained on board the ship. |
SOLAS 1974, regulation V/18.8 |
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AIS test report
The Automatic Identification
System (AIS) shall be subjected to an annual test by an approved surveyor or an
approved testing or servicing facility. A copy of the test report shall be retained
on board and should be in accordance with a model form set out in the annex to
MSC.1/Circ.1252. |
SOLAS 1974, regulation V/18.9; |