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All ships to which the referenced convention applies

International Tonnage Certificate (1969)

An International Tonnage Certificate (1969) shall be issued to every ship, the gross and net tonnage of which have been determined in accordance with the Convention.

Tonnage Convention, article 7

International Load Line Certificate

An International Load Line Certificate shall be issued under the provisions of the International Convention on Load Lines, 1966, to every ship which has been surveyed and marked in accordance with the Convention or the Convention as modified by the 1988 LL Protocol, as appropriate.

LL Convention, article 16;

1988 LL Protocol, article 16

International Load Line Exemption Certificate

An International Load Line Exemption Certificate shall be issued to any ship to which an exemption has been granted under and in accordance with article 6 of the Load Line Convention or the Convention as modified by the 1988 LL Protocol, as appropriate.

LL Convention, article 6;

1988 LL Protocol, article 16

Coating Technical File

A Coating Technical File, containing specifications of the coating system applied to dedicated seawater ballast tanks in all types of ships and double-side skin spaces of bulk carriers of 150 m in length and upwards, record of the shipyard's and shipowner's coating work, detailed criteria for coating sections, job specifications, inspection, maintenance and repair, shall be kept on board and maintained throughout the life of the ship.

SOLAS 1974, regulation II-1/3-2;

Performance standard for protective coatings for dedicated seawater ballast tanks in all types of ships and double-side skin spaces of bulk carriers (resolution MSC.215(82))

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Construction drawings

A set of as-built construction drawings and other plans showing any subsequent structural alterations shall be kept on board a ship constructed on or after 1 January 2007.

SOLAS 1974, regulation II-1/3-7;

MSC/Circ.1135 on As-built construction drawings to be maintained on board the ship and ashore

Ship Construction File

A Ship Construction File with specific information should be kept on board oil tankers of 150 m in length and above and  bulk carriers of 150 m in length and above, constructed with

single deck, top-side tanks and hopper side tanks in cargo spaces, excluding ore carriers and combination carriers:

.1  for which the building contract is placed on or after 1 July 2016;

.2  in the absence of a building contract, the keels of which are laid or which are at a similar stage of construction on or after 1 July 2017; or

.3  the delivery of which is on or after 1 July 2020 shall carry a Ship Construction File containing information in accordance with regulations and guidelines,

and updated as appropriate throughout the ship's life in order to facilitate safe operation, maintenance, survey, repair and emergency measures.

SOLAS 1974, regulation II-1/3-10;

MSC.1/Circ.1343 on Guidelines for the information to be included in a Ship Construction File

Stability information

Every passenger ship regardless of size and every cargo ship of 24 m and over shall be inclined on completion and the elements of their stability determined. The master shall be supplied with stability information containing such information as is necessary to enable him, by rapid and simple procedures, to obtain accurate guidance as to the stability of the ship under varying conditions of service to maintain the required intact stability and stability after damage. For bulk carriers, the information required in a bulk carrier booklet may be contained in the stability information.

SOLAS 1974, regulations II-1/5 and II-1/5-1;

LL Convention;

1988 LL Protocol, regulation 10

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Damage control plans and booklets

On passenger and cargo ships, there shall be permanently exhibited plans showing clearly for each deck and hold the boundaries of the watertight compartments, the openings therein with the means of closure and position of any controls thereof, and the arrangements for the correction of any list due to flooding. Booklets containing the aforementioned information shall be made available to the officers of the ship.

SOLAS 1974, regulation II-1/19;

MSC.1/Circ.1245

Minimum safe manning document

Every ship to which chapter I of the Convention applies shall be provided with an appropriate safe manning document or equivalent issued by the Administration as evidence of the minimum safe manning.

SOLAS 1974, regulation V/14.2

Fire safety training manual

A training manual shall be written in the working language of the ship and shall be provided in each crew mess room and recreation room or in each crew cabin. The manual shall contain the instructions and information required in regulation II-2/15.2.3.4. Part of such information may be provided in the form of audio-visual aids in lieu of the manual.

SOLAS 1974, regulation II-2/15.2.3

Fire control plan/booklet

General arrangement plans shall be permanently exhibited for the guidance of the ship's officers, showing clearly for each deck the control stations, the various fire sections together with particulars of the fire detection and fire alarm systems and the fire-extinguishing appliances, etc. Alternatively, at the discretion of the Administration, the aforementioned details may be set out in a booklet, a copy of which shall be supplied to each officer, and one copy shall at all times be available on board in an accessible position. Plans and booklets shall be kept up to date; any alterations shall be recorded as soon as practicable. A duplicate set of fire control plans or a booklet containing such plans shall be permanently stored in a prominently marked weathertight enclosure outside the deckhouse for the assistance of shoreside fire-fighting personnel.

SOLAS 1974, regulations II-2/15.2.4 and II-2/15.3.2

Onboard training and drills record

Fire drills shall be conducted and recorded in accordance with the provisions of regulations III/19.3 and III/19.5.

SOLAS 1974, regulation II-2/15.2.2.5

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Fire safety operational booklet

The fire safety operational booklet shall contain the necessary information and instructions for the safe operation of the ship and cargo handling operations in relation to fire safety. The booklet shall be written in the working language of the ship and be provided in each crew mess room and recreation room or in each crew cabin. The booklet may be combined with the fire safety training manuals required in regulation II-2/15.2.3.

SOLAS 1974, regulation II-2/16.2

Maintenance plans

The maintenance plan shall include the necessary information about fire protection systems and fire-fighting systems and appliances as required under regulation II-2/14.2.2. For tankers, additional requirements are referred to in regulation II-2/14.4.

SOLAS 1974, regulations II-2/14.2.2 and II-2/14.4

Training manual

The training manual, which may comprise several volumes, shall contain instructions and information, in easily understood terms illustrated wherever possible, on the life-saving appliances provided in the ship and on the best methods of survival. Any part of such information may be provided in the form of audio-visual aids in lieu of the manual.

SOLAS 1974, regulation III/35

Nautical charts and nautical publications

Nautical charts and nautical publications for the intended voyage shall be adequate and up to date. An electronic chart display and information system (ECDIS) is also accepted as meeting the chart carriage requirements of this subparagraph.

SOLAS 1974, regulations V/19.2.1.4 and V/27

International Code of Signals and a copy of Volume III of IAMSAR Manual

All ships required to carry a radio installation shall carry the International Code of Signal; all ships shall carry an up-to-date copy of Volume III of the International Aeronautical and Maritime Search and Rescue (IAMSAR) Manual.

SOLAS 1974, regulation V/21

Records of navigational activities

All ships engaged on international voyages shall keep on board a record of navigational activities and incidents including drills and pre-departure tests. When such information is not maintained in the ship's logbook, it shall be maintained in another form approved by the

Administration.

SOLAS 1974, regulations V/26 and V/28.1

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Manoeuvring booklet

The stopping times, ship headings and distances recorded on trials, together with the results of trials to determine the ability of ships having multiple propellers to navigate and manoeuvre with one or more propellers inoperative, shall be available on board for the use of the master or designated personnel.

SOLAS 1974, regulation II-1/28

Material Safety Data Sheets (MSDS)

Ships carrying oil or oil fuel, as defined in regulation 1 of annex 1 of the International Convention for the Prevention of Pollution from Ships, 1973, as modified by the Protocol of 1978 relating thereto, shall be provided with material safety data sheets, based on the recommendations developed by the Organization, prior to the loading of such oil as cargo in bulk or bunkering of oil fuel.

SOLAS 1974, regulation VI/5-1;

resolution MSC.286(86)

AIS test report

The Automatic Identification System (AIS) shall be subjected to an annual test by an approved surveyor or an approved testing or servicing facility. A copy of the test report shall be retained on board and should be in accordance with a model form set out in the annex to MSC.1/Circ.1252

SOLAS 1974, regulation V/18.9;

MSC.1/Circ.1252

Certificates for masters, officers or ratings

Certificates for masters, officers or ratings shall be issued to those candidates who, to the satisfaction of the Administration, meet the requirements for service, age, medical fitness, training, qualifications and examinations in accordance with the provisions of the STCW Code annexed to the International Convention on Standards of Training, Certification and Watchkeeping for Seafarers, 1978.

Formats of certificates are given in section A-I/2 of the STCW Code. Certificates must be kept available in their original form on board the ships on which the holder is serving.

STCW 1978, article VI, regulation I/2;

STCW Code, section A-I/2

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Records of hours of rest

Records of daily hours of rest of seafarers shall be maintained on board.

STCW Code, section A-VIII/1;

Maritime Labour Convention, 2006;

Seafarers' Hours of Work and the Manning of Ships Convention, 1996 (No.180);

IMO/ILO Guidelines for the development of tables of seafarers' shipboard working arrangements and formats of records of seafarers' hours of work or hours of rest

Note: The Maritime Labour Convention, 2006 shall come into force on 20/08/2013.  

International Oil Pollution Prevention Certificate

An international Oil Pollution Prevention Certificate shall be issued, after survey in accordance with regulation 6 of Annex I of MARPOL, to any oil tanker of 150 gross tonnage and above and any other ship of 400 gross tonnage and above which is engaged in voyages to ports or offshore terminals under the jurisdiction of other Parties to MARPOL. The certificate is supplemented with a Record of Construction and Equipment for Ships other than Oil Tankers (Form A) or a Record of Construction and Equipment for Oil Tankers (Form B), as appropriate.

MARPOL Annex I, regulation 7

Oil Record Book

Every oil tanker of 150 gross tonnage and above and every ship of 400 gross tonnage and above other than an oil tanker shall be provided with an Oil Record Book, Part I (Machinery space operations). Every oil tanker of 150 gross tonnage and above shall also be provided with an Oil Record Book, Part II (Cargo/ballast operations).

MARPOL Annex I, regulations 17 and 36

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Shipboard Oil Pollution Emergency Plan

Every oil tanker of 150 gross tonnage and above and every ship other than an oil tanker of 400 gross tonnage and above shall carry on board a Shipboard Oil Pollution Emergency Plan approved by the Administration.

MARPOL Annex I, regulation 37;

resolution MEPC.54(32), as amended by resolution MEPC.86(44)

International Sewage Pollution Prevention Certificate

An International Sewage Pollution Prevention Certificate shall be issued, after an initial or renewal survey in accordance with the provisions of regulation 4 of Annex IV of MARPOL, to any ship which is required to comply with the provisions of that Annex and is engaged in voyages to ports or offshore terminals under the jurisdiction of other Parties to the Convention.

MARPOL Annex IV, regulation 5;

MEPC/Circ.408

Garbage Management Plan

Every ship of 100 gross tonnage and above and every ship which is certified to carry 15 persons or more shall carry a garbage management plan which the crew shall follow.

MARPOL Annex V, regulation 10;

resolution MEPC.71(38);

MEPC/Circ.317

Garbage Record Book

Every ship of 400 gross tonnage and above and every ship which is certified to carry 15 persons or more engaged in voyages to ports or offshore terminals under the jurisdiction of other Parties to the Convention and every fixed and floating platform engaged in exploration and exploitation of the seabed shall be provided with a Garbage Record Book.

MARPOL Annex V, regulation 10

Voyage data recorder system – certificate of compliance

The voyage data recorder system, including all sensors, shall be subjected to an annual performance test. The test shall be conducted by an approved testing or servicing facility to verify the accuracy, duration and recoverability of the recorded data. In addition, tests and inspections shall be conducted to determine the serviceability of all protective enclosures and devices fitted to aid location. A copy of the certificate of compliance issued by the testing facility, stating the date of compliance and the applicable performance standards, shall be retained on board the ship.

SOLAS 1974, regulation V/18.8

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Cargo Securing Manual

All cargoes other than solid and liquid bulk cargoes, cargo units and cargo transport units, shall be loaded, stowed and secured throughout the voyage in accordance with the Cargo Securing Manual approved by the Administration. In ships with ro-ro spaces, as defined in regulation II-2/3.41, all securing of such cargoes, cargo units and cargo transport units, in accordance with the Cargo Securing Manual, shall be completed before the ship leaves the berth. The Cargo Securing Manual is required on all types of ships engaged in the carriage of all cargoes other than solid and liquid bulk cargoes, which shall be drawn up to a standard at least equivalent to the guidelines developed by the Organization.

SOLAS 1974, regulations VI/5.6 and VII/5;

MSC.1/Circ.1353

Document of Compliance

A document of compliance shall be issued to every company which complies with the requirements of the ISM Code. A copy of the document shall be kept on board.

SOLAS 1974, regulation IX/4;

ISM Code, paragraph 13

Safety Management Certificate

A Safety Management Certificate shall be issued to every ship by the Administration or an organization recognized by the Administration. The Administration or an organization recognized by it shall, before issuing the Safety Management Certificate, verify that the company and its shipboard management operate in accordance with the approved safety management system.

SOLAS 1974, regulation IX/4;

ISM Code, paragraph 13

International Ship Security Certificate (ISSC) or Interim International Ship Security Certificate

An International Ship Security Certificate (ISSC) shall be issued to every ship by the Administration or an organization recognized by it to verify that the ship complies with the maritime security provisions of SOLAS chapter XI-2 and part A of the ISPS Code. An interim ISSC may be issued under the ISPS Code, part A, section 19.4.

SOLAS 1974, regulation XI-2/9.1.1;

ISPS Code, part A, section 19 and appendices.

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Ship Security Plan and associated records

Each ship shall carry on board a ship security plan approved by the Administration. The plan shall make provisions for the three security levels as defined in part A of the ISPS Code. Records of the following activities addressed in the ship security plan shall be kept on board for at least the minimum period specified by the Administration:

.1  training, drills and exercises;

.2  security threats and security incidents;

.3  breaches of security;

.4  changes in security level;

.5  communications relating to the direct security of the ship such as specific threats to the ship or to port facilities the ship is, or has been, in;

.6  internal audits and reviews of security activities;

.7  periodic review of the ship security assessment;

.8  periodic review of the ship security plan;

.9  implementation of any amendments to the plan; and

.10 maintenance, calibration and testing of any security equipment provided on board, including testing of the ship security alert system.

SOLAS 1974, regulation XI-2/9;

ISPS Code. part A, sections 9 and 10

Continuous Synopsis Record (CSR)

Every ship to which chapter I of the Convention applies shall be issued with a Continuous Synopsis Record. The Continuous Synopsis Record provides an onboard record of the history of the ship with respect to the information recorded therein.

SOLAS 1974, regulation XI-1/5

International Anti-fouling System Certificate

Ships of 400 GT and above engaged in international voyages, excluding fixed or floating platforms, FSUs, and FPSOs, shall be issued after inspection and survey an international Anti-fouling System Certificate together with a Record of Anti-fouling Systems.

AFS Convention, regulation 2(1) of annex 4