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1

All ships to which the referenced convention applies

International Tonnage Certificate (1969)

An International Tonnage Certificate (1969) shall be issued to every ship, the gross and net tonnage of which have been determined in accordance with the Convention.

Tonnage 1969, article 7

International Load Line Certificate

An International Load Line Certificate shall be issued under the provisions of the International Convention on Load Lines, 1966, to every ship which has been surveyed and marked in accordance with the Convention or the Convention as modified by the 1988 LL Protocol, as appropriate.

LL 1966, article 16;

LL PROT 1988, article 16

International Load Line Exemption Certificate

An International Load Line Exemption Certificate shall be issued to any ship to which an exemption has been granted under and in accordance with article 6 of the Load Line Convention or the Convention as modified by the 1988 LL Protocol, as appropriate.

LL 1966, article 16;

LL PROT 1988, article 16

Exemption Certificate¹

When an exemption is granted to a ship under and in accordance with the provisions of SOLAS 1974, a certificate called an Exemption Certificate shall be issued in addition to the certificates listed above.

SOLAS 1974,

regulation I/12;

SOLAS PROT 1988,

regulation I/12

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Coating Technical File

A Coating Technical File, containing specifications of the coating system applied, where applicable, to dedicated seawater ballast tanks in all types of ships and double-side skin spaces of bulk carriers of 150 m in length and upwards and cargo oil tanks of crude oil tankers, record of the shipyard's and shipowner's coating work, detailed criteria for coating sections, job specifications, inspection, maintenance and repair, shall be kept on board and maintained throughout the life of the ship.

SOLAS 1974,

regulation II-1/3-2 and II-1/3-11;

resolution

MSC.215(82), as amended by resolution MSC.341(91) and MSC.1/Circ.1381; resolution MSC.288(87) as modified by circular MSC.1/Circ.1381 and amended by resolution MSC.342(91)

Emergency Towing Procedure

All ships shall be provided with a ship-specific emergency towing procedure. Such a procedure shall be carried on board the ship for use in emergency situations and shall be developed based on the guidelines developed by the Organization.

SOLAS,

regulation II-1/3-4;

MSC.1/Circ.1255

Construction drawings

A set of as-built construction drawings and other plans showing any subsequent structural alterations shall be kept on board a ship constructed on or after 1 January 2007.

SOLAS 1974,

regulation II-1/3-7;

MSC/Circ.1135

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Ship Construction File

A Ship Construction File with specific information should be kept on board oil tankers of 150 m in length and above and bulk carriers of 150 m in length and above, constructed with single deck, top-side tanks and hopper side tanks in cargo spaces, excluding ore carriers and combination carriers:

.1 for which the building contract is placed on or after 1 July 2016;

.2 in the absence of a building contract, the keels of which are laid or which are at a similar stage of construction on or after 1 July 2017; or

.3 the delivery of which is on or after 1 July 2020 shall carry a Ship Construction File containing information in accordance with regulations and guidelines,

and updated as appropriate throughout the ship's life in order to facilitate safe operation, maintenance, survey, repair and emergency measures.

SOLAS 1974,

regulation II-1/3-10; MSC.1/Circ.1343

Noise Survey Report

Applicable to new ships of 1,600 gross tonnage and above, excluding dynamically supported crafts, highspeed crafts, fishing vessels, pipe-laying barges, crane barges, mobile offshore drilling units, pleasure yachts not engaged in trade, ships of war and troopships, ships not propelled by mechanical means, pile driving vessels and dredgers.

A noise survey report shall always be carried on board and be accessible for the crew.

For existing ships, refer to section "Other certificates and documents which are not mandatory – Noise Survey Report" (resolution A.468(XII)).

SOLAS 1974,

regulation II-1/3-12; Noise Code, section 4.3

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Stability information

Every passenger ship regardless of size and every cargo ship of 24 m and over shall be inclined on completion and the elements of their stability determined. The master shall be supplied with stability information containing such information as is necessary to enable him, by rapid and simple procedures, to obtain accurate guidance as to the stability of the ship under varying conditions of service to maintain the required intact stability and stability after damage. For bulk carriers, the information required in a bulk carrier booklet may be contained in the stability information.

SOLAS 1974,

regulations II-1/5 and II-1/5-1;

LL 1966, regulation 10;

LL Protocol 1988, regulation 10

Damage control plans and booklets

On passenger and cargo ships, there shall be permanently exhibited plans showing clearly for each deck and hold the boundaries of the watertight compartments, the openings therein with the means of closure and position of any controls thereof, and the arrangements for the correction of any list due to flooding. Booklets containing the aforementioned information shall be made available to the officers of the ship.

SOLAS 1974,

regulation II-1/19;

MSC.1/Circ.1245

Manoeuvring booklet

The stopping times, ship headings and distances recorded on trials, together with the results of trials to determine the ability of ships having multiple propellers to navigate and manoeuvre with one or more propellers inoperative, shall be available on board for the use of the master or designated personnel.

SOLAS 1974,

regulation II-1/28

Evaluation of the alternative design and arrangements Where applicable, a copy of the documentation, as approved by the Administration, indicating that the alternative design and arrangements comply with this regulation shall be carried onboard the ship.

SOLAS 1974,

regulations II-1/55.4.2, II-2/17.4.2, and III/38.4.2

Maintenance plans

The maintenance plan shall include the necessary information about fire protection systems and fire-fighting systems and appliances as required by regulation II-2/14.2.2. For tankers, additional requirements are referred to in regulation II-2/14.4.

For passenger ships carrying more than 36 Passengers, the maintenance plan should include low-location lighting and public address system as required by SOLAS regulation II-2/14.3.

SOLAS 1974,

regulations II-2/14.2.2, II-2/14.3 and and II-2/14.4

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Onboard training and drills record

Fire drills shall be conducted and recorded in accordance with the provisions of regulations III/19.3 and III/19.5.

SOLAS 1974,

regulation II-2/15.2.2.5

Fire safety training manual

A training manual shall be written in the working language of the ship and shall be provided in each crew mess room and recreation room or in each crew cabin. The manual shall contain the instructions and information required in regulation II-2/15.2.3.4. Part of such information may be provided in the form of audio-visual aids in lieu of the manual.

SOLAS 1974,

regulation II-2/15.2.3

Fire control plan/booklet

General arrangement plans shall be permanently exhibited for the guidance of the ship's officers, showing clearly for each deck the control stations, the various fire sections together with particulars of the fire detection and fire alarm systems and the fire-extinguishing appliances, etc. Alternatively, at the discretion of the Administration, the aforementioned details may be set out in a booklet, a copy of which shall be supplied to each officer, and one copy shall at all times be available on board in an accessible position. Plans and booklets shall be kept up to date; any alterations shall be recorded as soon as practicable. A duplicate set of fire control plans or a booklet containing such plans shall be permanently stored in a prominently marked weathertight enclosure outside the deckhouse for the assistance of shoreside fire-fighting personnel.

SOLAS 1974,

regulations II-2/15.2.4 and II-2/15.3.2

Fire safety operational booklet

The fire safety operational booklet shall contain the necessary information and instructions for the safe operation of the ship and cargo handling operations in relation to fire safety. The booklet shall be written in the working language of the ship and be provided in each crew mess room and recreation room or in each crew cabin. The booklet may be combined with the fire safety training manuals required in regulation II-2/15.2.3.

SOLAS 1974,

regulation II-2/16.2

Operations manual for helicopter facility

Each helicopter facility, if fitted, shall have an operations manual, including a description and a checklist of safety precautions, procedures and equipment requirements. This manual may be part of the ship’s emergency response procedures

SOLAS 1974,

regulation II-2/18.8.1

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Statement of acceptance of the installation of replacement release and retrieval system to an existing lifeboat

For all ships, no later than the first scheduled dry-docking after 1 July 2014, but no later than 1 July 2019, lifeboat on-load release mechanisms not complying with paragraphs 4.4.7.6.4 to 4.4.7.6.6 of the LSA Code shall be replaced with equipment that complies with the Code.

SOLAS 1974,

regulation III/1.5; LSA Code, para. 4.4.7.6;

MSC.1/Circ.1392/Corr.1

Muster list and emergency instructions

All ships shall be provided with muster list and emergency instructions, which shall comply with the requirements of regulation 37 and be exhibited in conspicuous places throughout the ship including the navigation bridge, engine-room and crew accommodation spaces. In the case of passenger ships, these instructions shall be drawn up in the language(s) required by its flag State and in the English language.

SOLAS 1974,

regulations III/8 and III/37

Ship-specific Plans and Procedures for Recovery of Persons from the Water

All ships shall have ship-specific plans and procedures for recovery of persons from the water. Ships constructed before 1 July 2014 shall comply with this requirement by the first periodical or renewal safety equipment survey of the ship to be carried out after 1 July 2014, whichever comes first.

Ro-ro passenger ships which comply with regulation III/26.4 shall be deemed to comply with this regulation.

The Plans and Procedures should be considered as a part of the emergency preparedness plan required by paragraph 8 of the ISM Code.

SOLAS 1974

regulation, III/17-1;

resolution

MSC.346(91);

MSC.1/Circ.1447

Training manual

The training manual, which may comprise several volumes, shall contain instructions and information, in easily understood terms illustrated wherever possible, on the life-saving appliances provided in the ship and on the best methods of survival. Any part of such information may be provided in the form of audio-visual aids in lieu of the manual.

SOLAS 1974,

regulation III/35

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Radio record

A record shall be kept, to the satisfaction of the Administration and as required by the Radio Regulations, of all incidents connected with the radiocommunication service which appear to be of importance to safety of life at sea.

SOLAS 1974,

regulation IV/17

Minimum safe manning document

Every ship to which chapter I of the Convention applies shall be provided with an appropriate safe manning document or equivalent issued by the Administration as evidence of the minimum safe manning.

SOLAS 1974,

regulation V/14.2

Voyage data recorder system – certificate of compliance The voyage data recorder system, including all sensors, shall be subjected to an annual performance test. The test shall be conducted by an approved testing or servicing facility to verify the accuracy, duration and recoverability of the recorded data. In addition, tests and inspections shall be conducted to determine the serviceability of all protective enclosures and devices fitted to aid location. A copy of the certificate of compliance issued by the testing facility, stating the date of compliance and the applicable performance standards, shall be retained on board the ship.

SOLAS 1974,

regulation V/18.8

AIS test report

The Automatic Identification System (AIS) shall be subjected to an annual test by an approved surveyor or an approved testing or servicing facility. A copy of the test report shall be retained on board and should be in accordance with a model form set out in the annex to MSC.1/Circ.1252.

SOLAS 1974, regulation V/18.9;

MSC.1/Circ.1252

Nautical charts and nautical publications

Nautical charts and nautical publications for the intended voyage shall be adequate and up to date. An electronic chart display and information system (ECDIS) is also accepted as meeting the chart carriage requirements of this subparagraph.

SOLAS 1974,

regulations V/19.2.1.4 and V/27

LRIT conformance test report

A Conformance test report should be issued, on satisfactory completion of a conformance test, by the Administration or the ASP who conducted the test acting on behalf of the Administration and should be in accordance with the model set out in appendix 2 of MSC.1/Circ.1307.

SOLAS 1974, regulation V/19-1; MSC.1/Circ.1307

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International Code of Signals and a copy of Volume III of IAMSAR Manual

All ships required to carry a radio installation shall carry the International Code of Signal; all ships shall carry an up-to-date copy of Volume III of the International Aeronautical and Maritime Search and Rescue (IAMSAR) Manual.

SOLAS 1974,

regulation V/21

Records for pilot ladders used for pilot transfer

All pilot ladders used for pilot transfer shall be clearly identified with tags or other permanent marking so as to enable identification of each appliance for the purposes of survey, inspection and record keeping. A record shall be kept on the ship as to the date the identified ladder is placed into service and any repairs effected.

SOLAS 1974

regulation V/23.2.4

Records of navigational activities

All ships engaged on international voyages shall keep on board a record of navigational activities and incidents including drills and pre-departure tests. When such information is not maintained in the ship’s logbook, it shall be maintained in another form approved by the

Administration.

SOLAS 1974,

regulations V/26 and V/28.1

Cargo Securing Manual

All cargoes other than solid and liquid bulk cargoes, cargo units and cargo transport units, shall be loaded, stowed and secured throughout the voyage in accordance with the Cargo Securing Manual approved by the Administration. In ships with ro-ro spaces, as defined in regulation II-2/3.41, all securing of such cargoes, cargo units and cargo transport units, in accordance with the Cargo Securing Manual, shall be completed before the ship leaves the berth. The Cargo Securing Manual is required on all types of ships engaged in the carriage of all cargoes other than solid and liquid bulk cargoes, which shall be drawn up to a standard at least equivalent to the guidelines developed by the Organization.

SOLAS 1974,

regulations VI/5.6 and VII/5;

MSC.1/Circ.1353/Rev.1

Material Safety Data Sheets (MSDS)

Ships carrying oil or oil fuel, as defined in regulation 1 of annex 1 of the International Convention for the Prevention of Pollution from Ships, 1973, as modified by the Protocol of 1978 relating thereto, shall be provided with material safety data sheets, based on the recommendations developed by the Organization, prior to the loading of such oil as cargo in bulk or bunkering of oil fuel.

SOLAS 1974,

regulation VI/5-1; resolution MSC.286(86)

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