Resolution A.959(23)
FORMAT AND GUIDELINES FOR THE MAINTENANCE OF THE CONTINUOUS SYNOPSIS RECORD
(CSR)
(adopted
on 5 December 2003)
THE
ASSEMBLY,
RECALLING
Article 15(j) of the Convention on the International Maritime Organization
concerning the functions of the Assembly in relation to regulations and
guidelines concerning maritime safety,
RECALLING
ALSO that the 2002 Conference of Contracting Governments to the International
Convention for the Safety of Life at Sea, 1974, in considering special measures
to enhance maritime safety and security on board ships and at port facilities,
adopted, inter alia, SOLAS regulation XI-1/5 on Continuous Synopsis Record,
HAVING
NOTED the discussion at the seventy seventh-session of the Maritime Safety
Committee concerning the format, guidelines and relevant issues pertaining to
the Continuous Synopsis Record,
RECOGNIZING
the urgent need for a format and guidelines for the implementation of SOLAS
regulation XI-1/5 by 1 July 2004,
1.
ADOPTS the Format and guidelines for the maintenance of the Continuous Synopsis
Record (CSR) as set out in the Annex to the present resolution;
2.
URGES Governments to use the attached Format and guidelines for the maintenance
of the Continuous Synopsis Record (CSR) in the implementation of SOLAS
regulation XI-1/5, and to report to the Organization any experience gained with
their use;
3.
EMPHASIZES the need for Administrations to issue CSR documents as soon as
possible, but not later than 1 July 2004;
4.
REQUESTS the Maritime Safety Committee to:
.1 consider the wording of
SOLAS regulation XI-1/5.2 with a view to incorporating the practice recommended
in resolution A.911(22) regarding uniform wording for referencing IMO
instruments; and
.2 keep the Format and
guidelines under review and amend it, as appropriate, in the light of
experience gained.
Annex.
FORMAT AND GUIDELINES FOR THE MAINTENANCE OF THE CONTINUOUS SYNOPSIS RECORD
(CSR)
1.
From 1 July 2004, SOLAS Chapter XI-1, regulation 5 requires all passenger ships
and cargo ships of 500 gross tonnage and above engaged on international voyages
to have on board a Continuous Synopsis Record (CSR). A ship's CSR file
comprises:
.1 all CSR documents (Form
1) issued by the ship's Administration(s), numbered sequentially over the life
of the ship;
.2 all amendment forms (Form
2) attached to each individual CSR document relating to changes made to that
CSR document; and
.3 all indices of amendments
(Form 3) listing all amendments (specified by amendment forms) relating to each
CSR document and attached to Form 1 above.
2.
Only the ship's Administration can issue a ship's CSR document (Form 1) to a
ship. The first CSR document issued to a ship is numbered "1" and
subsequent CSR documents are to be sequentially numbered. The sequential
numbering continues across change of flag throughout the life of the ship.
3.
Each original CSR document will have to be sent to the ship and kept by the
ship throughout its lifetime. The Administration needs to keep a copy (which
may be an electronic copy) of each CSR document issued to the ship.
4.
Whenever issuing a CSR document to a ship, the Administration will have to
provide all information in rows 1 to 13 of Form 1 (indicate "N/A" if
not applicable). Information number 7 on the CSR only has to be completed if
the Administration requires the registration of bareboat charterers and the
ship is actually bareboat chartered.
Amendments and indices completed by the
Company or the master
5.
Whenever any change relating to the entries listed in the current CSR document
of the ship has taken place, this change needs to be included without delay in
the ship's CSR file. Pending the issue of a revised and updated CSR document by
the ship's Administration, the Company or master is required to complete an
amendment form (Form 2) and attach the original to the current CSR document. A
copy of the completed amendment form has to be forwarded without delay to the
ship's Administration for their consideration and action.
6.
Additionally, whenever an amendment form is attached to the ship's current CSR
document, details of the amendment have also to be entered in the index of
amendments (Form 3) and attached to the current CSR document in date order.
Issue of revised and updated CSR documents by
the Administration
7.
Following the receipt of copies of one or more amendment forms, the
Administration is required to issue a revised and updated CSR document as soon
as practically possible but not later than three months from the date of the change.
Amendment forms should not be completed by Administrations.
8.
In case of a change of flag, the previous flag State has to issue a new CSR
document to the ship showing the date the ship ceased to be registered with
that flag. That flag State is required to send a copy of the ship's CSR file,
without delay, to the new flag State.
9.
As soon as possible, but not later than three months after a change of flag,
the new flag State must issue to the ship a sequentially numbered CSR document.
Actions by masters when receiving a revised
and updated CSR document
10.
On receipt of a revised and updated CSR document, the master should check its
sequential number and to review the document to ensure that it covers all
relevant amendment forms attached to the previous CSR document.
11.
In case this review establishes that there are outstanding amendments not
reflected in the latest CSR document, the master should do the following:
.1 complete new amendment
form(s) relating to each outstanding amendment and attach it to the latest CSR
document;
.2 list the amendment(s)
referred to in no. 1 above in the index of amendments (Form 3) attached to the
latest CSR document; and
.3 forward copies of the
amendment form(s) to the ship's Administration.
In case of loss of, or damage to, any
document in a ship's CSR file
12.
In case of loss of, or damage to, a ship's CSR file, the Company or master
should contact in writing the ship's Administration without delay, and list the
papers lost or damaged. The Administration should subsequently provide relevant
duplicates to the ship of the CSR documents and amendment forms that it holds,
to replace such papers. Such duplicates should be marked accordingly.
Possibility of Inconsistencies
13.
The primary purpose of the CSR is to provide a history of the ship which can be
inspected by appropriate officials. Given the flexibility and timescales
provided in regulation 5 it is possible that the information contained in a
ship's current CSR document will lag behind that contained in the certificates
issued in respect of the ship. As the Administration is required to issue a new
CSR document within 3 months of the date of the change, the resulting time lag
could be of that order. If inconsistencies are identified the reasons for them should
be considered before action is taken based solely on the view that an
inconsistency exists.
CONTINUOUS
SYNOPSYS RECORD (CRS) DOCUMENT NUMBER ...
FOR THE SHIP
WITH IMO NUMBER: IMO ...
Dates should be in
the format yyyy/mm/dd
|
|
Information |
|
|
1 |
This document applies from (date): |
|
|
2 |
Flag State: |
|
|
3 |
Date of registration with the State
indicated in 2: |
|
|
4 |
Name of ship: |
|
|
5 |
Port of registration: |
|
|
6 |
Name of current registered owner(s): Registered
address(es): |
|
|
7 |
If applicable, name of current registered
bareboat charterers): Registered address(es): |
|
|
8 |
Name of Company (International Safety
Management): Registered address(es): Address(es) of its safety management
activities: |
|
|
9 |
Name of all classification societies with
which the ship is classed: |
|
|
10 |
Administration/Government/Recognized
Organization which issued Document of Compliance: Body which carried out audit (if
different): |
|
|
11 |
Administration/Government/Recognized
Organization which issued Safety Management Certificate: Body which carried out audit (if
different): |
|
|
12 |
Administration/Government/Recognized
Organization which issued International Ship Security Certificate: Body which carried out verification (if
different): |
|
|
13 |
Date on which the ship ceased to be
registered with State indicated in 2: |
|
THIS IS TO CERTIFY
THAT this record is correct in all respects:
Issued by the Administration of:
...........................
Place and date of issue:
...................................
Signature of authorized person:
............................
Name of authorized person:
.................................
This document was received by the ship and
attached to the ship's CSR file on the following date (fill in): .......
Signature: ......
AMENDMENTS TO
THE CONTINUOUS SYNOPSIS RECORD (CRS) DOCUMENT NUMBER . . . FOR THE SHIP WITH
IMO NUMBER: IMO ...
The amendments are
shown in the table. Indicate N/C for all items not being changed. Dates should
be in the format yyyy/mm/dd.